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Event Planning Resources
Here are a number of tools to support your guild's fundraising efforts:
Ideas for Fundraising (PDF 33KB)
Need an idea for an event or project? This list has fun and original suggestions.
10 Tips For Planning a Successful Auction
Step by step ideas on how to plan and organize an auction.
10 Tips to Planning a Successful Event
Get ideas for organizing a successful fundraising event or party, from deciding on a theme to putting together a financial plan.
Pre-Event Form
Complete this form to let the Guild Association know about your upcoming event. We will consider all event submissions for inclusion in our publications.
Event/Project Supply Request Form
Use this form to request supplies such as balloons, banners, credit card swipers and more.
Procurement Cover Letter (DOC 46KB)
Do you want to approach businesses to donate items to your event or auction? Use this sample letter to get started. You may want to customize it for each business.
Procurement Form (DOC 62KB)
This form should be completed by any in-kind donor to your event and returned to your guild. It will help you obtain essential information for your auction catalog and acknowledgement letters. Enclose it with the procurement letter.
Raffle Guidelines
Read these guidelines and share them with your guild members before conducting a raffle.
Sponsorship Package
Read these guidelines for initial steps to take and a plan to follow when approaching potential sponsors.
Post-Event Form
Complete this form to share important details about your recent event with the Guild Association. We will consider all event submissions for inclusion in our publications.
10 Tips for Wrapping Up Your Event
Get guidelines, material templates and things to do after an event is over so the next event is easier to plan.
Sample Thank You Letter Sponsorship (DOC 32KB)
Use this letter to thank event sponsors and underwriters. This letter also serves as the donor receipt for tax purposes.
Sample Thank You Letter In-Kind (Non-Cash) Donation (DOC 32KB)
Use this letter to thank donors of non-cash gifts such as raffle prizes, auction items and event services. This letter also serves as the donor receipt for tax purposes.
Sample Thank You Letter Direct Donation (DOC 32KB)
Use this letter to acknowledge a cash gift where no goods or services were received by the donor (i.e. could not attend, but made a donation to the guild). This letter also serves as the donor receipt for tax purposes.
Sample Thank You Letter Attendee (DOC 36KB) & Sample Guest Statement (DOC 45KB)
Use this letter to thank event attendees. Enclose a guest statement to acknowledge a combination of gift activity such as an auction item purchase, Raise-the-Paddle donation and raffle ticket purchase. This statement also serves as the donor receipt for tax purposes.